This glossary explains every field on the Space Field Names tab: the pricing, dates, lease terms and details recorded for the spaces and comps on your surveys.
These names appear as column headers and labels across your surveys, including the summary table and the spaces on each property.
The names below are the defaults. If your account or survey uses custom names, look up the field by its default name, which is shown on the left of each row on the Space Field Names tab.
Renaming a field changes only its label, not the data. To rename fields, see Customize Space Field Names.
Pricing
Base Rate: The asking or achieved rent per square foot (or square meter), quoted per year or per month. It can be a range. On a space, this is the Rate field.
Monthly Price: The estimated total monthly cost of the space. On a space, this is the Monthly cost field. Click the calculate button next to it and ScoutSpace works it out as size × Gross Rate, divided by 12 when the rate is annual.
Yearly Cost: The total annual cost of the space: size × Gross Rate for a full year. It shows in place of Monthly Price when Show yearly cost is turned on in the survey's settings.
Gross Rate: The all-in rate per square foot: Base Rate + OPEX + Taxes + Electric Cost, with the Management Fee added on top when there is one.
List Price: The asking sale price for a space that is for sale. On a space, this is the Price field.
List Price (PSF): List Price ÷ size: the asking price per square foot, square meter, acre or hectare, depending on how the space is measured.
Sold Price: The price a property or space actually sold for.
Sold Price (PSF): Sold Price ÷ size.
T.I. Per SF: The tenant improvement (TI) allowance: the amount per square foot the landlord contributes toward building out the space. On a space, this is the TI Allowance field.
Total Concessions: The total dollar value of the incentives the landlord gives the tenant, such as free rent and TI allowance.
Taxes: Property taxes per square foot passed through to the tenant. On a space, this is the Taxes per Area field.
OPEX: Operating expenses per square foot passed through to the tenant, such as maintenance, insurance and common area costs.
Electric Cost: The electric and/or janitorial cost per square foot. The space's CAM Type says whether it covers electric, janitorial or both. On a space, this is the Electric/Janitorial Cost field.
Management Fee: The property management fee, entered as a percentage and applied on top of rent and expenses. It's included when ScoutSpace calculates Gross Rate and Monthly Price.
Dates
Lease Expiration: The date the lease ends.
Lease Commencement: The date the lease started.
Transaction Date: The date the deal was executed: the lease signing date, or the purchase agreement date for a sale.
Close Date: The date a sale closed, such as the escrow close or recording date. It can come after the agreement date.
Terms
Structure: The lease structure, meaning which costs the rent includes. Options include Full Service, Modified Gross, Industrial Gross, Plus Electric, and net leases such as Single Net (N), Double Net (NN) and Triple Net (NNN), where the tenant pays some or all of the taxes, insurance and maintenance. On a space, this is the Lease Structure field.
Lease Type: Whether the space is Direct (leased from the landlord), a Sublease (from an existing tenant) or Off-Market (not publicly listed).
Term: The length of the lease, in months.
Deal Type: For a leased comp, the kind of deal: New, Renewal, Expansion, Relocation, Sublease, Off-Market or Downsize + Extend.
Escalation: How much the rent increases each year. Depending on the space's Escalation Type, it's a percentage (for example, 3%) or a fixed amount per square foot. A Variable escalation has no single value.
Free Rent: The number of months of rent the landlord waives, also called rent abatement. On a space, this is the Abatement field.
Size
Size: The size of the space in square feet, square meters, acres or hectares. It can be a range (for example, 2,000–5,000 SF) when a space can be divided.
Meta
Notes: The broker comments you add to a property on a survey (the property's Broker comments field).
Walk Score: A 0–100 score from Walk Score that rates how walkable the property's location is, based on nearby restaurants, shops and services.
Transit Score: A 0–100 score from Walk Score that rates how well the location is served by public transit.
Summary Comments: The summary comments you add to a property on a survey (the property's Summary comments field), shown in the summary table.
Description: A written description of the space, up to 2,500 characters.
Buyer: The party that bought a sold property or space.
Seller: The party that sold a property or space.
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